User Type

Buyer: public sector organisation issuing tender exercise

Supplier: any organisation responding to tender exercise.

Government Type

This is the classification of awarding authority, i.e. councils are listed as Local Authority, hospital and NHS authorities are listed as Health etc. Please choose the correct Government Type for your authority.

Enter a description of your tender exercise into this box. This information will not be made visible to anyone else.

Click on Management Information Section to change status of Contract Record, set Reminder Date and change visibility of this record for other users within your organisation.

Use this area for your own internal reference number, please note you should not enter the Access Code into this box.

Please note that you can add and remove documents within this document library throughout the life of your tenderbox, this can be useful for clarification questions.

Enter a product/service which you are searching for. The keywords can be as follows:
'Computer' - suppliers who have entered computer as their product/service will be brought back in the search results.
'Hospital beds' - suppliers who have entered hospital beds as their product will be brought back in the search results.
If you enter more than one keyword, i.e. computer hardware and software, comma-separate computer hardware so that these are searched separately. Please also change the radio-option next to this field to 'OR'.

Verification Code

If you require any assistance entering the verification code, please contact ECEPP Customer Service by email: helpdesk@ecepp.ebrd.com or telephone: (+44) 141 270 7618.

Description

Please add additional information on the project including size, type and location if relevant. Please note that text will appear in the notice exactly as written here.

Description

Please add any relevant project background, the assignment objectives and its description, the description of the consultancy services components/tasks , and the consultant’s profile (including previous experiences in the sector and requirement for the Key-staff)

Please note that text will appear in the notice exactly as written here.

Description

Add any particulars of funding. Please note that text will appear in the notice exactly as written here.

Funding Estimates

We only require one form of funding estimate. Please select either Cost Estimate or Input Estimate before proceeding.

Description

To view all No Objection comments, simply expand the dropdown tab on the right hand side of the information. This will display any comments and/or documents added by the PIA or OL for this asset.

Description

By clicking on publish you will automatically submit the GPN for publication in ECEPP. Please ensure that you have viewed the notice and all is correct prior to publication.

Description

By clicking this button, the GPN will be sent for No Objection.

Description

Note to Client - this data is required for the tender opening minutes and other system records and is for suppliers to complete if they are a JVCA.

Description

This section should not be amended. This is for JVCAs to enter their details in order for them to be recorded in the opening minutes.

Description

This function may be used to view suppliers previously added to the shortlist from the previous stage. This function can add suppliers for direct contracting, selective and repeat tendering methods.

Quick Search

Keyword: Please enter a keyword to search for suppliers that are registered in the ECEPP supplier information database. Comma-seperate words if you are entering more than one keyword, then click on 'Search'. If you would like to find multiple different organisations, please keep the radio-button to 'Any of these'.

Advanced Search

Keyword: Please enter a keyword to search for suppliers that are registered in the ECEPP supplier information database. Comma-seperate words if you are entering more than one keyword, then click on 'Search'. If you would like to find multiple different organisations, please keep the radio-button to 'Any of these'.

Company Name

Company Name: Please enter a company name or part of a company name into this field. If you would like to find multiple different organisations, please keep the radio-button to 'Any of these'.

Current Project

Please see your account information on the right to confirm which project you are currently in.

Create Project

Use this box to name a new Project for your Tender Exercise.

Address

Address: Please enter an address of a company you would like to search for. If you would like to find multiple different organisations, please keep the radio-button to 'Any of these'.

Password Hint

Enter a word or phrase that will help you to remember your password in the event of you forgetting it.

Your password must be at least 8 characters, contain at least 1 lowercase letter, 1 uppercase letter and 1 number.

Acting as Consultant

If you are acting as a consultant, please fill in the 'Personal Details' section with your own information, and fill in the 'Organisation Details' with your client details.

Please enter the full details of your organisation.

Please note that for EBRD data reconciliation purposes all data must be entered in English and only the following characters are accepted:

ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz
123456789
: ; , . / ’ - ( ) @ +

Industry Sector

Please select the industry sector that best describes what your business does or can provide. For example, if you are a law firm your industry sector would fall under 'Legal Services'. If you cannot locate a suitable Industry Sector, please select 'Other'.

Main Business Activities

Please enter a few keywords of business activities that you can provide either as a service or product to the public sector. For example, if you supply desktop computers, laptops and computer software, you might enter the following comma-separated phrases:
Computer Hardware, Computer Software, Desktop Computers, Personal Computers, Laptops, Hardware, Software etc.

Supplier Information

If you have been invited to tender by a contracting authority that is using ECEPP as part of their tendering process or have seen a contract opportunity that has instructions for you to enter an Access Code, enter this in the field below.

Additional Information

Suppliers who wish to register for other opportunities on ECEPP platform should also register on ECEPP

Search for suppliers using the CPV Code search facility. All Suppliers who have registered and completed their profile on the system have added at least one CPV Code that is related to their products/services that they can provide to the public sector. If you would like to find multiple different organisations using this facility, please keep the radio-button to 'Any of these'.

Please enter a reference number for a supplier (if applicable). If you would like to find multiple different organisations, please keep the radio-button to 'Any of these'.

Statuses confirm what you can or cannot see within Supplier Profiles. There are three types of status:

Registered: a supplier who has registered on the Delta eSourcing solution. Their profile may have been completed; however this has not been published to the Supplier Information Database (SID).
Certified: a supplier who has completed their own supplier profile and self-certified their company information.
Accredit: a supplier whose profile has been accredited by a third-party organisation.

To search for a group of suppliers/buyers, enter the final part of their email address, i.e. @bipsolutions.com or part of their company name.

Pending Users: a user that has not yet been approved (this will be greyed out as soon as a user has been approved/declined/disabled)
Enabled Users: a user who has been approved for access to the website
Disabled Users: a user who has been disabled from using the site and can no longer log-in or access the facilities (before a user can be disabled, you must first transfer their assets)

Any changes to your organisation details need to be passed in writing to the ECEPP helpdesk: helpdesk@ecepp.ebrd.com

The date settings allow you to set when your list will open, and if applicable, close. Note all times are for UK Time.

Tender Exercise Dates

Please select this link in order to update/amend dates for the Tender Exercise.

Please note: only dates in the future can be altered and these will not be subject to no objection.

To remove the reminder, click 'Dismiss'. To be reminded at a later date, click 'Title' to set another date.

Name/Email/Telephone Number of person responsible for managing this contract.

This indicates the No Objections that have been 'Returned for Further Action' by the Bank for each project

Any Projects that you have been invited to are listed below. Accept to have access to the project or decline to refuse access. Invitations are valid for 30 days after which they must be renewed by the originator.

New projects may only be created in ECEPP by EBRD procurement staff.

Click on 'Enter Project' to access the project dashboard.

The indicates the number of pending No Objections that are currently sitting in your queue for each project

This list displays the number of pending No Objections you have against each project. To view your pending no objections access the project and then the No Objections page. Projects, with pending actions, are sorted highest to lowest.

Edit Project will enable authorised users to amend key project data. Only EBRD staff may edit key project data. Please contact your PIA to request changes.

Project ID is the 5 digit DTM number assigned by the Bank.

Select a user from the dropdown list to be assigned the Team Admin role for this Project. You can select up to 8 Team Admins within a single project. Please note, Team Admin users will purely have 'read only' access to the information contained within the Project and will not be able to provide no objections.

Use information from the CRM/FRM. Ensure this is accurate before saving. Remember all system data will duplicate this information, which will also be used for the GPN.

This is the project DTM number.

This is a unique ECEPP generated ID number to assist with identification of tender exercises

This is the total value of the signed contract registered in ECEPP.

Clarifications should be issued to suppliers by way of an 'all-supplier' email as an attached document. Emails to all suppliers with attachments will prompt the system to save the attached documents within the 'Additional/Clarification Documents' section of the relevant ITT, once the email has passed through the no-objection process. The documents will then be accessible to any suppliers who may register an interest in the opportunity after the issue of the email.

Please note that only clarifications which do not require a no-objection should be uploaded here. The documents loaded here are for Supplier information only. Any document which requires a supplier to download, complete and upload as part of its tender must only be uploaded into the relevant section of the tender document, and NOT HERE.

Emails to all suppliers with attachments will prompt the system to save the attached documents within the 'Additional/Clarification Documents' section of the relevant ITT, once the email has passed through the no-objection process.

Use this document library to upload and store documents for your project. The maximum individual file size allowable is 100MB.

Please note that text will appear in the notice exactly as written here.

List all types of procurement to be undertaken. This is copied into the GPN

Description of the project and the procurement contracts associated with it. This is for the GPN.

This is the total estimated project cost to be shown in the GPN

Click on all funding types relating to the contracts to be procured by the client from funds provided by EBRD

Provide a description of any financing requirements such as investment grants or particular co-financing arrangements.

This should be a brief summary of main risk issues identified. If a PCA is not yet available, please insert TBA and edit later when available.

This is linked to GPN annual renewal date. Put a date at least 13 months ahead of entry date.

If any donor restrictions on investment grants tick 'no' and details may be entered.

Cancels the procurement exercise if /when the Bank have provided No Objection to your cancellation request.

Cancels the procurement exercise if /when the Bank have provided No Objection to your cancellation request.

Deletes the procurement exercise.

This is only available when nothing has been submitted for No Objection and no associated Notices have been published.

Refreshes all procurement documents within the procurement exercise.

Enter keywords relevant to the contract which this contract record is related to.

Enter the internal reference relevant to the contract which this contract record is related to.

This will be automatically calculated by ECEPP to give an equivalent figure in EUR where EUR is not selected as the currency of tender. This is for data comparison purposes only and may not be used for evaluation.

Data that is greyed out can only be amended by EBRD from Project set-up. Please click on the 'cog' symbol at the Project level. All information entered here will be reproduced in the GPN notice. Please ensure you 'view notice' to check that it reads correctly prior to publishing

The greyed out items may only be amended by EBRD. Please contact EBRD if any amendment is required.

Please ensure you fill in the duration, including the unit of measurement (months/years).

• Company profile, organisation and staffing;
  
• Details of experience or similar assignments undertaken in the previous not more than 5 years, including their locations;
  
• CVs of staff who could be available to work on the assignment.
  

Enter the contact details of the awarded supplier(s). If there is more than one supplier, click Add Supplier at the bottom of the page.

This date will generate an email and also populate a reminder within the main screen.

Where you require to upload more than one document for any question, please upload all documents in a "Zip" file. Where no clarification meetings held, simply upload a word document with wording to confirm that "No Clarification Meetings Held".

Please upload a zipped file if you have more than one document you wish to include

Please complete the Final Evaluation Report using the preliminary report as a basis. Please note that copies of all Clarification Meeting Minutes should be included the Final Technical Evaluation Report

To make this Contract Record visible to all users in your organisation, select 'Yes'. Selecting 'No' will only display this Contract Record to those within your hierarchy.

Enter full numerical value including decimal places (e.g. 256924.31.